AXCITE PROCUREMENT

Strong functions that help you manage procurement and the delivery of goods

Better overview of procurement and delivery dates

Axcite Procurement adds a number of extras to the standard functionality of Dynamics 365 for procurement and master planning. The module improves the management of delivery times and transportation time, and automates as well as streamlining a number of processes related to confirmations and delivery notes. In addition, the module contains a robust extension of the demand forecasting functionality – a tool that is crucial for ensuring that the right goods are in stock at the right time and in the right quantities.

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What Axcite Procurement can do for you

Among other things, the module provides you with the opportunity to manage overseas deliveries that have a long transportation time in addition to their normal delivery time more efficiently. It also simplifies the process of importing supplier pricing agreements and allows you to update confirmed delivery dates all at once.

Import price agreements from text files

The built-in import function allows you to batch import price agreements with suppliers directly into the system. This streamlines the process of adding or updating agreed prices, saving time and reducing errors from manual data entry. Additionally, the same import can be used to load, create, or update external item numbers, so your internal and supplier item codes remain accurately linked and current. 

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Delivery time management for the product

For most companies that receive deliveries from overseas suppliers, the total delivery time is divided into the actual delivery time from the supplier and transportation time. Axcite Ptocurement contains additional functionality to better manage and maintain this information for the given product.
In the same way, this functionality has also been added to price agreements (trade agreements) to accommodate scenarios where the delivery time may be specific to the individual agreement.

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Delivery date management for purchases

The improved management of delivery times at both the product and supplier levels is carried over to the purchase order, providing more accurate and effective control of delivery schedules. For this purpose, new fields have been added to the purchase order lines to support enhanced delivery date management, where originally confirmed dates are stored for measuring the supplier’s overall performance.

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Batch updates for confirmed deadlines

Confirmed dates are typically maintained at line level, but for large orders it can be more efficient to manage them from the order header. This allows batch updates to all lines, ensuring a consistent date without editing each line individually. If most lines share the same date, you can update them in one step and then adjust only the few that differ. This approach makes maintaining confirmed dates faster and more manageable.

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Automatic order confirmation function

Using an import function, order confirmations received from suppliers can be imported into the ERP system in CSV format. The system then automatically validates that prices, delivery dates, quantities, and units from the confirmation match the purchase order lines. If everything matches, the order can be automatically confirmed, and the confirmed data is updated on the purchase order. This saves you time on manual entries and improves data quality.

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Kanban function

Kanban funtion that makes it much easier to order consumables, which are best handled outside normal inventory management. Reordering can be performed using a barcode scanner, which automatically creates a purchase order with a predetermined quantity. This function can be used directly in Dynamics 365, but can also be accessed via a Power App, providing flexibility and the option to place reorders from mobile devices.

barcode-scan

Extended ASN function

Axcite Procurement comes with an extended ASN function (Advanced Ship Notice) which enables the import of packing lists/delivery notes in CSV format. Once the data is imported, the system automatically performs validation by comparing the imported ASN with the relevant purchase order, ensuring that the delivery aligns with the items ordered and confirmed. Synchronizing data from the imported ASN with the purchase order streamlines operations and enhances data accuracy, as automation reduces processing time and minimizes the likelihood of input errors.

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Demand forecasting

Because sales order horizons are often shorter than supplier lead times, you must estimate customer demand in advance. The Axcite Demand Forecasting Overview improves the standard tool's usability, helping you quickly focus on items that need special attention.

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Use of historical data

With D365 Data Management's standard framework, you can now import historical transactions using a new feature. The data is saved in a separate table, enabling immediate calculation of safety stock and use of demand forecasting, without waiting for new transactions to accumulate in the system. The historical data is stored in a new table, which makes it possible to calculate safety stock and use the demand forecasting functionality from day one, without having to wait for enough transactions to be generated in the system to provide an accurate picture, both of safety stock and forecast.

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The tangible benefits you'll enjoy

Axcite Procurement provides you with a number of extensions making purchasing and inventory planning more efficient.

Your benefits include:

Avoid manual entry of order lines

Better capability to assess supplier performance

Improve management of delivery and transport times

Better overview and management of delivery deadlines with extended date fields

Batch update lines directly from the order header

Import and validation of confirmations and ASNs

Improved demand forecasting tool

For the Purchasing Manager it means: 

  • Better overview: With the Axcite Procurement Add-on, you will generally have a better overview of delivery and transportation times.

  • Less data entry: Product numbers and price agreements can be imported, saving your employees time spent on data entry.

  • Goods available at the right time: The module helps to avoid delays because you are able to manage and maintain information about the product delivery and transport times.

  • Supplier evaluation: The system helps evaluate suppliers’ general performance.

For the Purchaser it means: 

  • Easier procedures: Order lines can be imported, saving you a lot of data entry.
  • Help evaluating suppliers: Easier overview of whether your suppliers are meeting agreements made.
  • Better management tools: The system helps you better manage delivery and transport times, so that goods can arrive on time.

Here are some of our customers who has chosen Axcite Procurement

Do you want to see a demonstration or get more information about Axcite Procurement?

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Frandsen

Design company Frandsen, with annual growth rates of 10%, has chosen Microsoft Dynamics 365 Supply Chain Management and Dynamics 365 Finance as a leverage for change and digitisation.  

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F&H

Scandinavia’s leading kitchen equipment and household accessories wholesaler chooses AX 2012 with Axcite Supply Chain

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HydraSpecma

The leading Scandinavian company in its field, chose Bredana Axcite to organize its warehouse system, comprising 77,000 item numbers.s. 

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Want to know how Axcite Procurement can help you?

We would like to tell you even more about Axcite Procurement. Call us, or fill in the form and we will get back to you. 

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